Request for Proposal (RFP)
Active August 20, 2004
Requests Closed 10/25/04 at 4:00 PM (EST)

IPRF Project 01-G-002-03-1

Best Practices Guide for In-Pavement Lighting, Portland Cement Concrete Pavement

Requests Closed


The coordination between the civil engineer and the electrical engineer is not without discourse as construction drawings for concrete airfield pavements are developed. The civil engineer provides the pavement cross-section and jointing layout. The electrical engineer provides the light spacing, distance from threshold, conduit placement, anchoring, etc., usually based upon Advisory Circular requirements and not respective pavement details. At the time of construction, the details are usually worked out in the field with compromise solutions.

The outstanding question remains, for both new and existing pavements, "How do you integrate conflicting requirements such that you have a functional system that minimizes maintenance requirements?" Published guidelines for the airport operator, design engineer or the contractor on how to provide in-pavement lighting systems do not exist.

A "Best Practices" document that provides a summary of how it is done and how it can be improved is required. "Best Practices" is defined as not how to do it but a summary of practices that result in satisfactory installations resulting in minimal maintenance requirements. The document must clearly explain the pitfalls that one can experience when constructing in-pavement lighting systems for new and existing pavements as well as the rehabilitation of concrete pavements that incorporate in pavement lights.


  • The document must be an education and training tool for the designer and contractor. Attention must be drawn to the inconsistencies between the two systems (pavement and lighting) in the form of construction tolerance, performance requirements, load bearing functions of the pavement and the lighting as well as the different types of pavements and lighting systems. There should be discussion about new technology and how lighting systems of the future may impact airfield pavement construction.
  • Develop a best practices summary about the design and construction techniques for the different lighting systems used in conventional construction. The guide will not be a "this is the best way," but it will be a descriptive guide on the ways to accomplish the function with advantages and disadvantages of each technique described. Standard drawings are not seen as a requirement but where details are necessary an explanation about an existing Advisory Circular may be appropriate.
  • Develop construction details and related specifications for light systems for both new, existing and rehabilitation construction.
      • Electrical system conduit placement
      • Drainage (light system cans and fixtures)
      • Setting light cans for placing pavement
      • Isolation of lighting fixtures from pavement
      • Lighting fixture location with respect to pavement joints
      • Regional modifications because of climate and exposure
  • Do lighting fixtures carry aircraft load? If so, how are the wheel loads transferred and to where? What are the details necessary to assure that their load transfer function is effected?


Provide a best practices guide (in the form of an IPRF report), for use by the pavement designer, contractor and the owner on placing in pavement light fixtures in both new and existing pavement. The use of the techniques and methods described in the guide should result in reduced maintenance. The guide should also result in a reduction of construction issues/delays and ultimately construction costs.

The final document will present the findings of the research in a format and presentation easily understood by the intended user of products. At the conclusion of the research, there will be a document(s) that the engineer, constructor or airport operator can read, gain an understanding of the problem and approach design and construction in a rational manner.

The investigator will provide the original publication, in two copies, in a camera ready format including artwork, graphics and photos. The documents will also be submitted in an electronic format compatible with off-the-shelf desktop computer publication software. The investigator will not be responsible for the reproduction and printing of the final document(s) but will assist with minor editing requirements generated by the printing and reproduction process.


The investigator will develop sub-tasks that when completed will result in completion of the project within the time and budget available. It is not necessary that the proposal reflect the exact budget or the planned time. However, any deviation from the designated resources must be justified and clearly explained in the proposal. The following are the minimum tasks that are considered necessary to complete the project.

Task 1 - Literature Review and Information Gathering.

    A. Examine existing literature to determine what documents are applicable to this project and what information is available. Determine "where are the holes" in the technology information. Produce a summary document of the existing documents. FAA Advisory Circulars are to be included in the review including AC 150/5340-30 and 150/5370-10a (Item P-501).

    B. Develop a list of airports where in pavement lighting is present in airfield pavements.

IMPORTANT: A written survey will not be accomplished to determine where in-pavement lighting systems exist or are being installed. A survey is defined as the random distribution of a standard list of questions that seek trends or forecasting information. The use of such surveys must receive approval through the IPRF from the Office of Management and Budget (OMB). That process requires a minimum of 90 days from the date of application for the survey approval. The 90 day approval period is not included in the time designated as the performance period. The investigator is encouraged to use a means other than "survey" to identify the candidate airport projects.

Task 2 - Document a Research Plan. Develop an outline of the product and specifically include in that outline those issues that the research team defines as "issues." Develop a plan for doing research that will fill the "holes" in available information. Define where information will come from and propose a list of those airports where "lessons learned" can be garnered about in-pavement lighting system installation and performance (related to pavements) in both new and existing pavements. Talk to the representatives of regional FAA offices and select airport operators and determine if there are recurring problems with in-pavement lighting construction and maintenance. Submit the summary of the literature and information gathering task. Submit an outline of the proposed product and a plan for finding answers and/or validating those answers for outstanding questions.

    An on-board review will be accomplished. This review is designated as the 20% review. The investigator will not proceed to Task 3 without the written approval of the IPRF. An on-board review must be scheduled at least 30 days prior to the actual meeting. Documents that are prepared for technical panel review must be provided at least 30 days prior to the meeting. The location of the meeting will be coordinated with the IPRF. The investigator is responsible for documenting the comments of IPRF Technical Panel members and the disposition of each comment.

Task 3 -Airport In-Pavement Lighting Performance. Based upon the list of airports develop a methodology to define how the systems were installed and develop definitions of problems with pavements, and/or the lighting systems, that developed as a result of the installation. Where maintenance problems have not evolved, document the differences between in-pavement lighting installations that were successful and those where problems exist. Talk to at least five (5) contractors, both pavement and lighting, and have them define where improvements can be made in details or techniques to be sure the intent of the construction is satisfied. Consultant with at least five (5) design groups and discuss the recommendations made by contractors as well as garner their perspectives on installation and maintenance. Interview lighting system manufacturers and have them define how construction should be accomplished and to forecast the future as to where the technology is moving and what should the industry be prepared to see in the way of systems and construction requirements.

Task 4 - Advanced Final Report. When Task 3 is completed, fully develop the outline that was approved by the IPRF after Task 2, using the contractor interviews, airport performance evaluations and information gathering into an advanced final report. The report should quantify the problems that have been discovered or perceived as resulting in maintenance issues and offer solutions in the form of a "Best Practices" format. The document is to be prepared and submitted for review by the Technical Panel. The research team should define issues that need to be fully discussed and resultant policy decisions made. Recommendations by the research team are expected.

    An on-board review will be accomplished. This review is designated as the 60% review. An on-board review must be scheduled at least 30 days prior to the actual meeting. Documents that are prepared for technical panel review must be provided at least 30 days prior to the meeting. The location of the meeting will be coordinated with the IPRF. The investigator is responsible for documenting the comments of IPRF Technical Panel members and the disposition of each comment.

Task 5 - Draft Final Report. Make corrections to the 60% document and submit the final documents to the IPRF. Further research or information gathering may be required as a result of the 60% review. Include in the report all artwork, graphical presentations, format, etc. The document shall be in a form that for all intent is complete with the exception of final comments made by the technical panel.

    A 90% on-board review will be accomplished. It will be a desk top review accomplished by the IPRF Technical Panel. Written comments by the Technical Panel will be provided to the research team within 30 days of receipt of the Draft Final Report. The investigator is responsible for documenting the comments of IPRF Technical Panel members and the disposition of each comment.

Task 6 - Final Report. Make corrections to the 90% document and submit the final documents. Assist the IPRF with editorial changes, minor format corrections or other editing necessary for publication of the final report.

Products Summary:

    1. The final product will be a best practices guide (as an IPRF Report) that includes descriptive and graphic elaboration of the design and construction process for in-pavement lighting systems for portland cement concrete pavement construction. The report will be submitted as two original documents and one report on electronic media compatible with conventional desktop publishing systems.
    2. The summary report of the literature search, a list of airports that have pavements with in-pavement lighting and an outline of the report. Submit 8 copies. This is defined as the 20% level of completion. The airport list and the proposed methods on obtaining information will be reviewed at an on-board meeting at a location to be determined. The investigator will host the meeting. Location will be determined in coordination with the IPRF.
    3. Submit an advanced final report (8 copies) for 60% review. The review will be accomplished as an on-board meeting at a location to be determined. The investigator will host the meeting. Location will be determined in coordination with the IPRF.


Other Considerations and requirements.

    The investigator is responsible for the preparation of quarterly reports that describe the progress of the research effort. Reports are due in the offices of the IPRF on the last day of the fiscal year quarter. The reports will be limited to two pages in a format specified by the IPRF. The first page will be a word document describing the progress of the work. The second page will provide a summary of the estimated costs versus the costs incurred to the report date.


After the technical panel completes the evaluation of proposals, each of the proposals will be rank ordered. The organization, group, or individual that is ranked as the first and second choice for the recommendation to award may be asked to participate in a telephone interview. The Principal Investigator, and one other person, representing the entity ranked first and second choice by the technical panel may be asked to participate in the interview to discuss the project details, goals, and objectives. The interview will occur within a 45-day window subsequent to the proposal submittal deadline.


Persons preparing proposals are urged to review the following documents to be sure that there is a full understanding of IPRF procedures and requirements. Proposals must be prepared in the format specified in the instruction documents. The proposal will be submitted as one (1) original and 8 copies.

The documents required as an aide to the preparation of the proposal include:





PROPOSAL DUE DATE: October 25, 2004 not later than 4:00 P.M. (Eastern Time)


Proposals will be delivered to:
Innovative Pavement Research Foundation
Cooperative Programs Office
1010 Massachusetts Ave., N.W., Suite 200
Washington DC 20001
(202) 842-1131 FAX:
(202) 842-2022
Attention: Research Proposal Log


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